Create Speakers/Hosts
A great way to customize your Zoom Webinar or Meeting landing pages is by adding profiles of the event Speakers or Hosts.
To create a Speaker profile, click on the New Speaker button at the top of the page.
To edit an existing Speaker profile, first click on the Speakers tab and then click on the Edit button for the respective profile.
Edit Speaker/Host Profiles
Then from the New Speaker or Edit Speaker screen:
Enter the Speaker’s Name in the Display Name field
Upload their picture by clicking on the Choose File button and finding that image on your device.
Webinars/Meetings (Multi-Select) – Select the future Webinar &/or Meeting Events that speaker should be assigned to.
Note: this is a multi-select field, so you can hold the shift button to select a group or control button to select multiple events individually.
Applying Existing Speaker Profiles to Events
Once a Speaker profile has been created, you can apply it to any upcoming event from the Speaker Profile Edit screen or by going directly to the event (webinar or meeting) edit screen and selecting the speakers as shown below.
Manual Refresh from Zoom
Click on the Manual Refresh from Zoom button and this will trigger the plugin to ping the Zoom server and pull in your most recent Zoom Webinar & Meeting events.
Once the page refreshes you will see that the list will be updated with any events that weren’t previously in the list and any recent updates such as event times, title or description changes, etc. you made in your Zoom account.
Meetings Tab
Below the tabs, you will see all your future and prior Meetings based on what was pulled from your Zoom account in Step 1. Here’s a breakdown of each column:
- Zoom ID: is the event id # assigned by Zoom
- Topic: is the Meeting title as it appears in Zoom
- Start Time: Date & Time of the Meeting event as it appears in Zoom
- Speaker Count: How many speakers assigned for the Meeting event (note this is done from the Meeting edit screen)
- Status: Is the Meeting Active/Future (will show the number of days until each event in a green box) or Prior (will show the word COMPLETED in a grey box)
- Hide/Unhide: Do you want to display each Meeting or not display (Hide) it. All Meetings import to display by default. If you wish to hide a specific Meeting (ex. a private event), simply click on the green Unhide button and it will change to display as a red Hide button. Note: this can be reversed at any time.
- Edit: Click on this button to enter the Meeting edit screen to choose the landing page style/layout, add your own custom imagery, choose the speakers, etc.
Edit the Webinar Screen - Details
Upon entering the edit screen, you will see all the pertinent details that was pulled in from Zoom for that meeting including the following:
Zoom ID: is the event id # assigned by Zoom Zoom UUID: Universal Unique Identifier of the meeting provided by Zoom Meeting Title: is the title for the event as it appears in Zoom
Shortcode: copy and paste this to embed or install it on any page on your site
Event Registration Link: is a custom URL created by the LPE4Z plugin for the sign up or landing page for this Meeting or event. You can click on it at anytime to preview your changes in another window or tab.
Description: Event description of the meeting as it appears in Zoom
Start Time: Date and time of the meeting as it appears in Zoom
Duration: How long the meeting is set to last as it appears in Zoom
Status: Is the Meeting Active/Future (will show the number of days until each event in a green box) or Prior (will show the word COMPLETED in a grey box)
Imported Into WordPress: Date and time the webinar event was originally imported from Zoom into the plugin. Note it does not change when a minor update happens after using the Manual Refresh button/tool.
Edit the Meeting Screen - Customize
The bottom part of the Meeting Edit screen gives you all the options you have to customize or personalize the registration/landing page including choosing your desired layout/style, color scheme, adding your own custom imagery and/or promotional video, etc. Here’s a breakdown of the Customize the Meeting event area:
Speakers/Hosts: you can check the boxes of up to 4 people who will be displayed on the webinar event landing page as the Speaker/Host(s). Note: to add new entries, click on the Speakers tab at the top of the screen
Preview Styles: in this area, you can click on the different style names to view what they look like before deciding to apply them to the webinar event
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- Use the Image Carousel to view what each design style looks like.
- Each time you click on a style name (example London) it will change the preview to the right to that style.
- You can then click on the preview image to view it in full size below the carousel (the page expands to show the full size display).
- You can then click on the x in the top right corner of the display to hide it and revert to the normal page length.
- Below the Image Carousel
Select a Style & Color: choose from the 2 drop downs the design Style and Color you want for this Meeting landing page. Note: Each style is available in all the provided colors allowing you to try out multiple combinations for each event. And both Style and Colors can be changed at anytime.
Background Image – This is the primary image that will flow to the event header, sign up boxes and/or background depending on which style you choose. You have 2 ways to enter a Background Image:
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- Choose File – Browse and upload an image from your own device
- Or click on the Or Choose an Image from the Webinar Background Image Tab to choose an image from your Existing Image Library (images you’ve previously added to the plugin) or from the Pixabay Creative Commons Search tool of creative commons copyright safe images and then assign it to this Meeting (see instructions on that by clicking here)
Select Banner Image or Video: This is main marketing image that will be added to the content area of the Meeting landing page (location differs based on which style you choose).
- You must first select from the dropdown if you want the Banner or Secondary marketing spot to be an image or a video. Once you choose that option, you will then click on the respective Image or Video tab.
If using the Image Tab, follow the same instructions as detailed in item 4 to upload an image from your own device or to Choose an Image from the Webinar Banner Tab.
If using the Video tab, you will see the option to enter in a YouTube url.
For it to work, you must obtain the link from the YouTube embed code (not the regular shareable link) which you get by doing the following steps:
- View the video on YouTube and click the the Share icon/link below the YouTube player
- Then click on the Embed icon
- Then locate the URL for the video in the Embed Video code block. It will look something like this https://youtube.com/embed/xxxxxxxxx as shown in the following video.
Click the Save Button
Save: Paste the link into the Enter URL of Video box and click the Save button.
This will save all changes you made during this session and allow you to preview them at the Event Registration Link provided above.
Note: Any time you decide to change from Image to Video (or vice-versa), you will need to change the selection in the Select Banner Image or Video dropdown and save before changing to the new image or video.
Any time a change is made to the theme (New York, Tokyo, etc) or color, you will need to re select either video or banner from the Select Banner Image or Video drop down, otherwise it won’t show the banner or video.
Manual Refresh from Zoom
Click on the Manual Refresh from Zoom button and this will trigger the plugin to ping the Zoom server and pull in your most recent Zoom Webinar & Meeting events. Once the page refreshes you will see that the list will be updated with any events that weren’t previously in the list and any recent updates such as event times, title or description changes, etc. you made in your Zoom account.
Webinars Tab
Below the tabs, you will see all your future and prior Webinars based on what was pulled from your Zoom account in Step 1.
Here’s a breakdown of each column:
- Zoom ID: is the event id # assigned by Zoom
- Topic: is the title for the event as it appears in Zoom
- Start Time: Date & Time of the Webinar event as it appears in Zoom.
- Speaker Count: How many speakers assigned for the Webinar event (note this is done from the Webinar edit screen
- Status: Is the Webinar Active/Future (will show the number of days until each event in a green box) or Prior (will show the word COMPLETED in a grey box)
- Hide/Unhide: Do you want to display each Webinar or not display (Hide) it. All Webinars import to display by default. If you wish to hide a specific Webinar (ex. a private event), simply click on the green Unhide button and it will change to display as a red Hide button. Note: this can be reversed at any time.
- Edit: Click on this button to enter the Webinar edit screen to choose the landing page style/layout, add your own custom imagery, choose the speakers, etc.
Edit the Webinar Screen - Details
The top part of the Webinar Edit screen provides you all of the details for the Webinar event from Zoom such as the Zoom ID, Zoom UUID, Webinar Title, Description, Start Time, Duration, Status and Date/Time it originally imported into WordPress, plus details generated by the plugin including the Shortcode & Event Registration Link. Here’s a breakdown of each field:
Zoom ID: is the event id # assigned by Zoom
Zoom UUID: is the internal id code provided by Zoom
Webinar Title: is the title for the event as it appears in Zoom
Shortcode: copy and paste this to embed or install it on any page on your site
Event Registration Link:is a custom URL created by the LPE4Z plugin for the sign up or landing page for this Webinar or event. You can click on it at anytime to preview your changes in another window or tab.
Description: Event description as it appears in Zoom.
Start Time: Date & Time of the Webinar event as it appears in Zoom.
Duration: Time length of the Webinar event as it appears in Zoom
Status: Is the Webinar Active/Future (will show the number of days until each event in a green box) or Prior (will show the word COMPLETED in a grey box)
Imported Into WordPress: Date and time the webinar event was originally imported from Zoom into the plugin. Note it does not change when a minor update happens after using the Manual Refresh button/tool.
Edit the Webinar Screen - Customize
The bottom part of the Webinar Edit screen gives you all the options you have to customize or personalize the registration/landing page including choosing your desired layout/style, color scheme, adding your own custom imagery and/or promotional video, etc. Here’s a breakdown of the Customize the Webinar event area: Select the Speakers/Hosts: you can check the boxes of up to 4 people who will be displayed on the webinar event landing page as the Speaker/Host(s). Note: to add new entries, click on the Speakers tab at the top of the screen.
Preview Styles: in this area, you can click on the different style names to view what they look like before deciding to apply them to the webinar event (that is done in the next step).
- Use the Image Carousel to view what each design style looks like.
- Each time you click on a style name (example London) it will change the preview to the right to that style.
- You can then click on the preview image to view it in full size below the carousel (the page expands to show the full size display).
- You can then click on the x in the top right corner of the display to hide it and revert to the normal page length.
Select a Style & Color: choose from the 2 drop downs the Style and Color scheme you desire for the webinar event.
Note: Each style is available in all the provided colors allowing you to try out multiple combinations for each event. And both Style and Colors can be changed at anytime.
Background Image:
This is the primary image that will flow to the event header, sign up boxes and/or background depending on which style you choose. You have 2 ways to enter a Background Image:
- Choose File – Browse and upload an image from your own device
- Or click on the Or Choose an Image from the Webinar Background Image Tab to choose an image from your Existing Image Library (images you’ve previously added to the plugin) or from the Pixabay Creative Commons Search tool of creative commons copyright safe images and then assign it to this Meeting (see instructions on that by clicking here)
Select Banner Image or Video: you must select from the dropdown if you want the Banner or Secondary marketing spot to be an image or a video (location differs based on which style you choose).
Once you choose that option, you will then click on the respective Image or Video tab. If using the Image Tab, follow the same instructions as detailed in item 4 to upload an image from your own device or to Choose an Image from the Webinar Banner Tab.
If using the Video tab, you will see the option to enter in a YouTube url.
For it to work, you must obtain the link from the YouTube embed code (not the regular shareable link) which you get by doing the following steps:
- View the video on YouTube and click the the Share icon/link below the YouTube player
- Then click on the Embed icon
- Then locate the URL for the video in the Embed Video code block. It will look something like this https://youtube.com/embed/xxxxxxxxx as shown in the following video.
Click the Save Button
Save: Paste the link into the Enter URL of Video box and click the Save button.
This will save all changes you made during this session and allow you to preview them at the Event Registration Link provided above.
Note: Any time you decide to change from Image to Video (or vice-versa), you will need to change the selection in the Select Banner Image or Video dropdown and save before changing to the new image or video.
Any time a change is made to the theme (New York, Tokyo, etc) or color, you will need to re select either video or banner from the Select Banner Image or Video drop down, otherwise it won’t show the banner or video.